File Tracker Template
Track file activity, manage version history, and organize documents with a fully customizable file tracking system.
A Few Key Features
Centralized File Management
Upload, categorize, and manage all your documents from a single, secure dashboard. Easily filter files by department, project, or status for fast access and oversight.
Version History and Control
Automatically track every file version with timestamps and uploader details. Maintain a clear record of edits and updates without relying on manual file naming.
Audit Logs and Access Tracking
See exactly who viewed, downloaded, or updated each file. Maintain full transparency with built-in activity logs to support compliance and internal accountability.
Linked Correspondence
Keep all related notes, emails, and communication logs connected to each file. Whether it’s legal, operational, or creative context — everything stays in one place.
Role-Based Permissions
Control who can view, edit, or upload files with built-in user roles and access levels. Protect sensitive documents while giving teams the access they need to collaborate.
Simple Setup, Custom Fit
Why Choose the Tadabase File Tracker Template?
The Tadabase File Tracker Template gives you a complete, centralized solution for managing documents with full version history, activity logging, and correspondence tracking. It’s fully customizable, so you can adapt it to match the way your team manages files — whether for legal, HR, operations, or creative use cases.
Easy to Get Started
Getting started with the File Tracker Template is quick and intuitive. Customize it to match your file tracking process, define permissions, and begin managing documents with full transparency — all without writing a single line of code.
Case Study
The Tadabase Tonic: How Tadabase saved a midwest medical group $180K by creating a custom HIPAA compliant communication workflow
Dr. Joey Greenberg
Co-founder & Chief Medical Officer at Aeris Medical Group
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Brian
Founder of Shooz Boutique
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The Season for Autum(n)ation: How Tadabase gives Sneller Snow & Grounds’ 400 employees a clear path into the future.
Henry Gysen
Systems Analyst at Sneller Snow & Grounds
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How Tadabase helped the Texas Black Expo provide 300,000+ meals during the COVID-19 pandemic
Aaron Terry
Database Architect We All Eat / Texas Black Expo
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How Tadabase helped EnviroPest achieve digital compliance and increase customer satisfaction
Marc Dykstra
EnviroPest, Owner
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Exclusive Benefits Available To You
No Hidden Fees
Transparent pricing with no surprise charges — you only pay for the plan you choose.
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Unlimited Users
Transparent pricing with no surprise charges — you only pay for the plan you choose.
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Free to Try
Explore the File Tracker template free during your trial — no credit card required to get started.
Read MoreFrequently Asked Questions
Absolutely. Every part of this template can be modified — from fields and layouts to user permissions and workflows. No coding required.
Yes. Each time a file is updated or re-uploaded, a new version is automatically logged with the date, uploader, and comments.
Yes. You can set role-based permissions and even apply record-level rules to restrict access to specific files or logs.
Yes. The app includes a full audit log showing when files were viewed, downloaded, or updated — along with who performed each action.
Definitely. Each file can have linked correspondence, including notes, emails, and internal discussions, all stored in one place.
There are no user limits. You can invite as many team members as needed based on your Tadabase plan.