Automate content. Expand records. Analyze data. All from within your Tadabase app — using customizable AI Prompts powered by GPT.

Introduction

Want to turn short inputs into detailed content? Automatically pull insights from your app’s data? Add GPT-style logic to your buttons and forms?

That’s exactly what Tadabase AI Prompts do.

In this guide, you’ll learn how AI Prompts work, how to set them up, and where you can use them to automate content, power decisions, and save serious time. We’ll also link to the full walkthrough video and show real examples from inside the Tadabase builder.

Watch the full video walkthrough

What Are AI Prompts?

AI Prompts are a built-in feature in Tadabase that let you run dynamic GPT-style requests inside your app.

You define the instructions, pull in live data from your records, and map the response exactly where you want it — like auto-expanding a job description, suggesting a salary, or answering questions about your tables.

They’re:

• Fully customizable

• Dynamic (based on your data)

• Reusable across forms, buttons, tables, and rules

How to Set Up an AI Prompt

Setting one up only takes a few minutes.

1. Create Your Prompt

Go to the Automation → AI Prompts section in your builder and create a new prompt. Give it a clear name, like:

Expand Job Description

In the user prompt field, write what you want the AI to do. For example:

“Take this job description and make it longer and more detailed. Here's the job description: {job_description}”

If you want to guide tone or formatting, add a system prompt:

“Keep it professional and engaging.”

Need to include file attachments? Toggle that on too — great for sending PDFs or other documents to the AI as context.

2. Define Dynamic Variables

Dynamic variables are what connect your prompt to real app data. For example, {job_description} will be replaced with the actual job description from a record.

Click Auto Add to detect variables automatically from your prompt text. You can also set default values, though most of the time, you’ll map the variables later — like inside a form or button.

3. Set the AI Response

This tells Tadabase what kind of response to expect back.

You can define:

• Field types (e.g. string, number)

• Whether they’re required

• Response formats (e.g. plain text, HTML)

• Limited options (like from a comma-separated list)

For example:

• Expanded Description → Text

• Suggested Salary → Number

Where to Use AI Prompts in Your App

Inside Forms

Add a prompt directly to a form field — like auto-expanding a job description as you type it.

1. Choose a field (e.g. Job Description)

2. Attach your prompt

3. Map the variable (input) and the response (output)

Try typing something short like “Sales exec needed,” and watch it turn into a full, polished paragraph instantly.

With Trigger Buttons

Want even more control? Add an AI button to your form.

For example:

• User enters a job title

• You trigger the prompt

• Tadabase fills in both the expanded job description and suggested salary

Map the input and response fields like this:

• Input: {job_title}

• Output: Expanded Description, Suggested Salary

Click the button — and boom, both fields update in real time.

On Tables: Ask Questions About Your Data

This is where it gets even cooler. You can connect AI Prompts to tables to answer questions based on actual records.

Let’s say you want to know:

“Which job has the highest starting salary?”

Here’s how:

1. Add a new AI Prompt from the library (like “Basic Data Questions”)

2. Connect it to a table component showing your records

3. Map the question input and answer response

Now you can type natural questions — and GPT will scan the live data in that table and reply instantly.

Bonus: Trigger AI with Rules

Everything we covered so far can also happen behind the scenes.

Using Tadabase rules, you can trigger AI Prompts:

• After a form is submitted

• When a field changes

• On a scheduled basis

This means you can automate GPT logic in the background — no user clicks needed.

What Can You Build With AI Prompts?

Some real examples:

• Expand job descriptions, product summaries, or customer bios

• Suggest pricing, estimates, or decisions based on field values

• Answer natural-language questions about internal data

• Clean or reformat messy text

• Write outreach emails based on lead details

And it all happens without leaving your Tadabase app.

Watch the Full Walkthrough

Mastering AI Prompts: Automate, Expand, and Analyze Data in Your App
(Just under 5 minutes — packed with live examples.)

Conclusion

Tadabase AI Prompts give you real GPT power, right inside your workflows — no API setup, no complex tools, and no extra costs.

With just a few clicks, you can turn your forms, tables, and automations into something smarter, more helpful, and way more efficient.

Try it for yourself — or learn more in the docs.