TWO EASY WAYS TO GET IT DONE.
The Challenge
Diagnosing the Problem
A regional skilled nursing group was managing complex rehab programs across multiple locations, but lacked a central system to keep it all together.
They faced challenges like:
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Manually built therapy schedules with constant back-and-forth
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Disconnected notes that made it hard to track patient progress
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Specialized care plans for stroke, ortho, and cardiac patients were difficult to monitor
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Audits revealed gaps in documentation
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Families received inconsistent updates depending on the staff on duty
All of this slowed down care teams and stretched already-limited resources.
The Solution
How Tadabase solved it
Tadabase helped them launch a HIPAA-ready coordination app tailored specifically to post-acute workflows, bringing therapy scheduling, documentation, and compliance into one system.
The app included:
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Auto-generated therapy schedules based on acuity and staffing
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Live patient profiles with progress tracking and clinical notes
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Alerts for expiring care plans, fall risks, and wound care
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Shareable summary reports for families
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Role-specific dashboards for clinical and administrative teams
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Audit-ready logs and exportable reports
Each facility could adjust the system to its specific needs — no code required.
The Impact
“This gave every team, from aides to execs, the clarity to focus on care.”
What was once spread across paper, whiteboards, and inboxes is now managed in one connected system.
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Daily scheduling time reduced by 80%
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Progress documentation quality improved by 70%
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Staff experienced fewer handoff issues and less duplicate work
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Families received more consistent, timely updates
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Leadership gained real-time visibility into census, staffing, and outcomes