TWO EASY WAYS TO GET IT DONE.
The Challenge
Diagnosing the Problem
A multi-state medical group providing around-the-clock care in skilled nursing and assisted living facilities was expanding quickly, but their operations weren’t keeping pace.
They faced major challenges:
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Manual visit scheduling led to double-bookings and delays
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Providers lacked a central dashboard for tracking patients, consults, and rounds
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Overnight triage required manual escalation
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Staff handoffs were inconsistent and undocumented
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Leadership had no visibility into facility coverage or provider performance
The result was provider burnout, missed follow-ups, and gaps in patient care.
The Solution
How Tadabase solved it
With Tadabase, the team launched a fully custom, HIPAA-ready care coordination system designed specifically for mobile and virtual provider teams.
The platform included:
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Smart scheduling based on urgency, specialty, and location
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Real-time dashboards for patient load, consults, and notes
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Automated triage workflows for after-hours and telehealth
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Secure communication threads connecting nurses, providers, and families
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Analytics to monitor visits, coverage, and provider productivity by facility
No developers were needed, and the system scaled to new locations instantly.
The Impact
“This became the digital backbone of our bedside care and scaled without adding overhead.”
Thousands of visits are now managed through the system each month, helping teams deliver better care with less chaos.
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Scheduling errors reduced by 90%
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Telehealth response time improved by 60%
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Handoffs are now three times faster with fewer missed follow-ups
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Providers report higher satisfaction and less administrative burden
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Leadership gained real-time oversight across all facilities