TWO EASY WAYS TO GET IT DONE.
The Challenge
Diagnosing the Problem
A regional healthcare network was losing time and revenue due to manual intake workflows. Each new patient required 15 to 20 minutes of duplicate data entry, individual insurance checks, and fragmented documentation across dozens of clinics. Compliance risks were rising, and staff turnover was becoming a serious issue.
The Solution
How Tadabase solved it
With Tadabase, they launched a custom intake app in under two weeks that centralized intake and automated insurance validation — no developers needed.
Key features included:
-
Smart forms that pre-fill using scanned IDs or patient records
-
Real-time insurance eligibility checks through integrated APIs
-
Automatic routing of flagged cases to billing and compliance teams
-
Role-based dashboards with HIPAA-compliant access controls
The Impact
"We used to scramble for audits. Now it takes minutes."
— Operations Lead
-
Intake time reduced from 17 minutes to under 4
-
95% of insurance checks automated
-
83% fewer onboarding errors
-
Each coordinator now handles 3x more intakes
-
The system paid for itself in less than 30 days