TWO EASY WAYS TO GET IT DONE.
The Challenge
Diagnosing the Problem
A licensed assisted living facility offering full-time support, therapy, and medical care was falling behind on the administrative side.
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Shift notes were handwritten, often missing or delayed
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Incident reports and med logs were stored across folders and emails
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There was no centralized view of care plans, overdue tasks, or high-risk residents
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Survey prep meant scrambling for paperwork
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Family updates depended on who was on shift
Despite great bedside care, the backend was disconnected and compliance-heavy.
The Solution
How Tadabase solved it
Tadabase helped the team build a fully custom, HIPAA-ready app to manage residential care, coordination, and compliance—all without IT support.
The system included:
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Digital shift reports tied directly to each resident’s care plan
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Centralized incident tracking with escalation and follow-up
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eMAR tools integrated into resident profiles
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Dashboards highlighting overdue tasks and risk flags
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A family portal for approved updates and milestones
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A “survey mode” to generate instant audit reports
Built with role-based access and designed for staff with limited tech experience, the app brought structure and clarity to daily operations.
The Impact
“What was once paper and memory is now a system that works in real time and helps us deliver better care.”
Every staff member now has the tools to stay ahead, not just keep up.
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Shift report completion rose from 60% to 99%
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Survey prep time dropped by 80%
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Handoffs became faster and more consistent
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Families received timely, structured updates
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Compliance teams gained real-time insight into incident trends and documentation gaps